Participant Agreement

Clients of WOWCATIONS, LLC may be referred to as “participant(s)” throughout these Terms and Conditions. Unless the distinction is made between “primary participant(s)” and “guest(s) of the primary participant”, all persons traveling with WOWCATIONS, LLC are collectively considered “participants.” These Terms and Conditions apply to all participants traveling with WOWCATIONS, LLC. Must be over the legal age of 18 to complete and submit this form. Third-party sellers of travel services that operate in conjunction with WOWCATIONS, LLC may be referred to as “vendors.”

By making your deposit, you confirm that you have read and agree to the Terms and Conditions as outlined by WOWCATIONS, LLC .

WOWCATIONS, LLC has a no refund policy and advises our clients to purchase travel insurance immediately after making their initial trip deposit. Travel insurance protects your financial investment in the event you or an immediate family member experience any unforeseen emergencies such as illness, death, injury, loss of job, arise before or during the trip.

If you fail to comply with any of the Terms and Conditions below, or complete any federal, national, international, or airline requirements, your payments will be forfeited, and no refunds will be issued. If you voluntarily cancel your trip for any reason, your payments will be forfeited, and no refunds will be issued.

Payments: Please note that if there is no payment activity on your account (and there is a balance due) for more than 60 days, we reserve the right to cancel your reservation with no refund. DOCUMENTATION: U.S. citizens traveling to any destination outside of the United States will be required to present a valid U.S. passport. Passports must be valid for 6 months past the return date. Some countries require a visa for transit or entry. All names on documents must match the legal name on your photo I.D., and travel document information must match tickets. Please check the State Department website at https://travel.state.gov for further information. It is your sole responsibility to obtain any necessary documentation for travel within the appropriate time frame prior to departure. If you are unable to travel because you have failed to do so, your payments will not be reimbursed.

BAGGAGE: Baggage and personal effects are at the "participant's risk" throughout the tour unless insured. Baggage insurance is strongly recommended. Travelers are cautioned the risk of hand carried articles being left in conveyance.

VISAS: Some countries require a visa to enter. Without a valid visa, you may be denied entry into the country. You can find out if you need a visa by visiting the embassy website of the country you’ll be traveling to. You may also contact us with any questions. It is your sole responsibility to obtain any necessary visas for travel within the appropriate time frame prior to departure. If you are unable to travel because you have failed to do so, your payments will not be reimbursed. VACCINATIONS; The country you are traveling to may require proof of vaccinations. Without proper vaccinations, you may be denied entry into the country. We recommend visiting http://wwwnc.cdc.gov/travel/ to find the latest information on health notices and recommended/required vaccinations for the countries you’ll be visiting. Immunizations may also be required. Failure to comply with these regulations may result in denied boarding, denied entry, and/or government-imposed fines. If you are a citizen of another country, there may be additional requirements. Check with the nearest consulate or embassy of the destination you are traveling to and find out the entry requirements for non-U.S. citizens. It is your sole responsibility to obtain any necessary vaccinations for travel in the appropriate time frame prior to departure. If you are unable to travel because you have failed to do so, your payments will not be reimbursed. COVID: Each participant is responsible for their own COVID testing and requirements for each country visited. In the event of a positive test result, participants will be responsible for any fees associated with a quarantine. It is your sole responsibility to obtain any necessary COVID-19 tests for travel in the appropriate time frame prior to departure. If you are unable to travel because you have failed to do so, your payments will not be reimbursed. INSURANCE: As mentioned above, WOWCATIONS, LLC strongly recommends that you purchase travel, trip cancellation, medical, and baggage insurance to cover penalties and cancellation charges. If you decline insurance coverage, you will personally assume full responsibility for any financial loss associated with your travel arrangements, and you could lose your travel investment and/or have to pay more to correct the situation. Purchasing travel insurance with the “cancel for any reason” option may protect you from financial losses that you might incur. You are strongly encouraged to purchase a travel insurance policy that meets your needs, as soon as possible, after making your reservation. Keep in mind that medical travel insurance is not the same as travel insurance. ALL payments are non-refundable through WOWCATIONS, LLC. Please note: In some situations (i.e. pre-existing medical conditions) you need to buy your travel insurance and/or medical travel insurance within a certain amount of time after you purchase your trip. We do not sell travel insurance but have recommended https://tinyurl.com/Square-Mouth-Travel-Insurance.
MODIFICATIONS, SUBSTITUTIONS AND CANCELLATIONS: We will make reasonable efforts to keep the published itinerary; however, in the event of an unforeseen circumstance, WOWCATIONS, LLC reserves the right to modify the itinerary with a comparable activity or accommodation (to include hotel or transportation) without refund or compensation to the participant. The final itinerary may vary due to availability and factors beyond our control, and we may use our discretion to substitute services, accommodations, or goods of similar quality. If a tour is cancelled, our liability is limited to a full refund of your payments, and we will not be liable for any other costs, damages, or refunds of any kind for any loss, delay, inconvenience, disappointment, or expense in such circumstances. If for reasons beyond our control, a tour in progress must be interrupted or cancelled, we will refund a portion of the price depending on our actual costs incurred. FORCE MAJEURE [UNFORESEEABLE CIRCUMSTANCES]: WOWCATIONS, LLC assumes no responsibility for any personal injury, property damage, or other loss, accident, delay, inconvenience, or irregularity which may be occasioned by reason of any matter beyond our exclusive control including but not limited to a delay or cancellation that causes you to miss all or any portion of the tour, acts of God, acts of government, pandemics, epidemics, border closings, war, terrorist acts, riots, disaster, weather extremes, or strikes. We have no special knowledge regarding the financial condition of the suppliers, unsafe conditions, health hazards, weather hazards, or climate extremes at locations to which you may travel. You understand that health care standards, facilities, and services abroad may be different or even inadequate for treating health conditions. For information concerning possible dangers in foreign destinations, we recommend contacting the Travel Warnings Section of the U.S. State Department at (202) 647-5225 or www.travel.state.gov and click on “Travel Warnings.” For medical information, we recommend contacting the Centers for Disease Control at (877) FYI- TRIP or www.cdc.gov/travel.

YOU DO HEREBY EXPRESSLY ASSUME ALL OF THESE RISKS AND DANGERS, AND YOU DO HEREBY EXPRESSLY AGREE TO FOREVER RELEASE, DISCHARGE AND HOLD US AND OUR AGENTS, EMPLOYEES, OFFICERS, DIRECTORS, ASSOCIATES, AFFILIATED COMPANIES, GUIDES, GROUP LEADERS, AND SUBCONTRACTORS HARMLESS AGAINST ANY AND ALL LIABILITY, ACTIONS, CAUSES OF ACTIONS, SUITS, CLAIMS, AND DEMANDS OF ANY AND EVERY KIND AND NATURE WHICH YOU NOW HAVE NOW OR WHICH MAY ARISE OUT OF OR IN CONNECTION WITH YOUR TRIP OR PARTICIPATION IN ANY ACTIVITIES IN WHICH YOU PARTICIPATE. MEDICAL PROXY: If you are unable to authorize your own medical attention and treatment, you authorize WOWCATIONS, LLC or its subcontractors or agents to authorize medical attention and treatment on your behalf. You agree to hold harmless and release WOWCATIONS, LLC from any liability for medical attention authorized by them, their subcontractors, or agents on your behalf. WOWCATIONS, LLC assumes no liability regarding provision of medical care or evacuation services. Any of our staff or subcontractors who may provide or seek emergency medical care on your behalf may not have had formal medical or first aid training and are acting only as a Good Samaritan. PARTICIPANTS NEEDING ASSITANCE: We will make reasonable efforts to accommodate the needs of anyone participating in our tours. However, participants needing special assistance for their personal needs must notify us at the time of booking for a determination of what assistance we can reasonably provide. In cases where we cannot accommodate a participant’s special need for assistance, that participant must be accompanied by a companion who will be responsible for independently providing the needed assistance. We regret that we cannot provide special individual assistance to participants with special needs for daily activities, such as walking, dining, boarding vehicles, etc. In no instance, will WOWCATIONS, LLC or any of our Suppliers physically lift or assist participants on or off transportation vehicles. CONDUCT BEFORE AND DURING THE TRIP: To ensure a safe and positive experience for all participants, anyone committing criminal, harassing, verbally or physically abusive behavior, or unwanted sexual or physical advances (to include sexual comments) will be removed from the tour without any financial reimbursements that might be incurred as a result. NO REFUNDS WILL BE ISSUED IF YOU ARE REMOVED FROM THE TOUR OR YOUR RESERVATION IS CANCELLED DUE TO NEGATIVE OR NEGLIGENT CONDUCT ISSUES. Using this tour to promote or market individuals, organizations, groups, or businesses that have not been pre-approved by WOWCATIONS, LLC is strictly prohibited. Should you decide not to participate in certain parts of the tour or use certain goods included in the tour, no refunds will be made for unused parts of the tour or goods. If you file a false payment dispute (or we discover that any part of your dispute is false), we reserve the right to ban you from all future trips.

INDEMNIFICATION: You shall indemnify, defend, and hold harmless WOWCATIONS, LLC and its officers, employees, directors, suppliers, and agents, in their individual capacities or otherwise, from and against any losses arising out of: (a) your negligence; (b) your failure to comply with applicable law; or (c) your failure to comply with these terms and conditions. ASSUMPTION OF RISK AND RELEASE: You understand and acknowledge that, if you participate in activities during your trip, certain risks and dangers may arise, including, the risk of accidents in remote places without access to medical facilities, transportation, or means of rapid evacuation and assistance; the hazards of traveling in unsafe or politically unstable areas or under unsafe conditions; and the dangers of civil disturbances, war, extortion, kidnapping, terrorist activities, etc. Tour activities that may involve increased risks include but are not limited to: gorilla trekking; walking safaris; risks inherent with activities in underdeveloped countries; dangers of local law enforcement activity; attacks or bites by animals, pests, or insects; quarantine; epidemics; injury or death while on activities sponsored by lodging facilities or third parties; sickness; lack of appropriate medical care; or criminal activity. LIMITATION OF LIABILITY AND DAMAGES: In no event will WOWCATIONS, LLC be liable for any injury, loss, claim, damage, or any special, punitive, exemplary, direct, indirect, incidental, or consequential damages of any kind, whether based in contract, tort, strict liability, etc. that arise out of or are in any way connected with the tour, even if advised of the possibility of such damages. In no event will our aggregate liability exceed the total tour price set forth in the itinerary. I acknowledge that I have read and agree to the above disclaimers: